BYLAWS OF THE

ESSEX SOCIETY OF GENEALOGISTS, INC.

(Revised September, 1992)

ARTICLE I. Name
The name of this organization shall be The Essex Society of Genealogists, Incorporated.

ARTICLE II. Objectives

The objectives of the Society shall be to promote interest in family genealogy, to sponsor educational programs in this field, to provide research assistance according to ESOG policy, to issue publications, and to support the Lynnfield Public Library genealogy collection.

ARTICLE III. Membership

  1. Membership is open to all persons interested in genealogy upon payment of dues for the current year.
  2. Each member shall have one vote at Society meetings.

ARTICLE IV. Dues

  1. Dues and special fees shall be established by the Executive Board after review of the Society's operating costs, and approval by a two-thirds vote of the members present at a regular society meeting.
  2. Dues shall be paid to the Secretary annually, on or before January 1st of each year.

ARTICLE V. Officers of the Society

  1. The officers shall consist of the President, Vice-President, Secretary, and Treasurer.
  2. Each officer shall be elected for a two year term. Their terms shall begin on July 1st following the election.
  3. At least four weeks before a scheduled election, the President shall appoint three members to serve as a Nominating Committee.
  4. The election of officers shall take place at the regular May meeting of the Society. The Nominating Committee shall announce their recommended slate of officers, and members may make additional nominations from the floor. All nominations shall require the consent of the person nominated. The approval of a majority of the members present shall be required for the election of each officer.

ARTICLE VI. Duties of Officers

  1. President
    1. Oversees all operations of the Society.
    2. Meets with the Board as necessary to establish policy, and coordinate activities.
    3. With the concurrence of the Board, organizes those committees needed for the efficient operation of the Society and appoints a Director for each committee.
  2. Vice-President (Programs)
    1. In the absence of the President, assumes the responsibilities of that office until the President returns.
    2. Carries out other responsibilities as assigned by the Board.
  3. Secretary
    1. Maintains all membership records, corresponds with members as necessary.
    2. Carries out other responsibilities as assigned by the Board.
  4. Treasurer
    1. Receives all income, pays all bills, and maintains records of all financial transactions. (The fiscal year shall be July 1 to June 30)
    2. Submits required financial reports to the membership and to Government agencies.

ARTICLE VII. Executive Board

  1. The officers and directors shall constitute the Executive Board. They shall organize and administer the activities of the Society, subject to the requirements of these bylaws and the will of the membership as expressed by their votes.
  2. When any office becomes vacant during the current term, the Board shall appoint a member to serve the unexpired term.
  3. Each director shall, as necessary, appoint his or her own committee from the membership.

ARTICLE VIII. Meetings

  1. The schedule for regular Society meetings shall be established annually by the Board. They will be held on the third Saturday of the month unless the membership is notified otherwise.
  2. Executive Board meetings shall be held at a time and place designated by the President.
  3. An annual meeting shall be held at the regular May meeting each year. This shall include reports by the officers and, every second year, an election of officers.
  4. Special meetings of the membership may be called by the President, by the Board, or at the written request of ten members of the Society.
  5. Six members of the Board shall constitute a quorum at Board meetings.
  6. Twenty-five members shall constitute a quorum at membership meetings.

ARTICLE IX. Personal Liability

No officer, director, or member shall be held personally liable for any debt, liability, or obligation of the Society. All persons, organizations, or other entities having any claim against the Society may look only to the assets of the Society for payment of any such claim.

ARTICLE X. Parliamentary Authority

"Robert's Rules of Order" shall govern in Society meetings in all cases in which they are not inconsistent with these bylaws.

ARTICLE XI. Amendment of the Bylaws

These bylaws may be amended at any meeting of the membership, by a two-thirds vote, provided that the amendments have been submitted to the members in writing at least four weeks before the meeting.

ARTICLE XII. Dissolution of the Society

  1. If the Executive Board concludes that the Society can no longer continue to function, a special meeting of the membership shall be called. The Board shall send to all members an explanation of the proposed actions, and state a time and place for the meeting. At least four weeks notice shall be given.
  2. If dissolution is approved by at least two-thirds of the members present, the Board shall make provision for payment of all debts or obligations of the Society. Any remaining assets shall be distributed as approved by a majority vote of the membership on a mail ballot, subject to the laws of Massachusetts.

 

 

Join us the 3rd Saturday of the month, September through May (January excluded), for a noon social, BYO lunch and 1pm lecture. 

Meetings will be online until the pandemic ends (Centre Congregational Church, 5 Summer Street, Lynnfield, MA).   

Parking available at rear of building off Main Street.